Request Meeting Proposal

Home Page myTrip maps store booking
Columbia
Plan a Meeting
home page » plan a meeting » request meeting proposal
 
search site or categories
 

We want to be your partners in planning your meeting. We will gladly prepare a meeting proposal for you as well as coordinate site visits for any of our lodging and exhibition facilities.

Our commitment is to insure that all meetings, big and small, receive our undivided attention and service excellence. Please fill out this form as completely as possible.

CONTACT INFORMATION

Prefix
First name
Last name
Organization
Address 1
Address 2
City
State/Province
Zip code
Phone
Fax
Email
Web site

Type of organization (Select from pull-down)

MEETING PROFILE

Complete meeting name

Meeting type (Select from pull-down)

Other (Please explain)

Meeting scope: Where do most attendees come from? (Check all that apply.)
Local
State
Regional
National
International
Decision made by? (Check all that apply.)
Board
Primary Contact
Committee
Chief Staff Executive
Meeting Management Company

Proposal due by

Preferred location and type of meeting/hotel facilities (check all that apply)

Convention Hotel Non-Convention Hotel
University Facility Agricultural/Livestock Facility
Other (Please explain)

Meeting start date

Meeting end date

Alternate start dates:
For this meeting
Meeting start date

Meeting end date

Largest attendance

Largest meeting setup (Select from pull-down)      for attendees

Other (Please explain)

Number of concurrent breakout rooms utilized

Preferred setup for breakouts

ON-SITE FOOD AND BEVERAGE FUNCTIONS

Number of breakfasts   
Number of brunches   
Number of luncheons   
Number of receptions   
Number of dinners   
Estimated attendance    
Estimated attendance    
Estimated attendance    
Estimated attendance    
Estimated attendance    
 

Bar service needed at any food functions

Break service needed for morning or afternoon sessions?
If yes, estimated number of breaks average attendance

Any off-site food and beverage functions

GUEST ROOM INFORMATION

Arrival date Departure date

Enter minumum number of guest rooms needed per night:

Sun Mon Tue Wed Thu Fri Sat

Enter number of suites needed per night:

Sun Mon Tue Wed Thu Fri Sat

Suites utilized for hospitality

Percentage of single rooms Percentage of double rooms

Preferred guest room rate range (Select from pull-down)

EXHIBITS (If any, please complete the section below.)

Type of show

Type of exhibits
8x10
10x10
Tabletop
Other (Please explain)

Number of exhibits

Total exhibit square footage

Move in day
First show day
Last show day
Move out day

SPECIAL REQUIREMENTS

We can also assist you in finding specialized services to make your planning process easier. Please check those areas in which you would require additional information.

Audio-visual services Shopping
Child care Special assistance/disabilities
Fitness facilities Golf
Off-premise event sites Teleconferencing
Off-premise catering Shuttle service or ground transport
Banquet facilities Hired entertainment or speakers
Spouse or youth programs Shipping services
Theme parties or special events  
Florists Airline
Printers Special dietary needs
Media contacts Car rentals
  Tours or sightseeing

Other (Please explain)

Thank you for using Columbia's RFP/Bid Proposal service.

MEETING HISTORY

Any history pertaining to the meeting as outlined in the RFP would be appreciated.

Start
Dates
MM/DD/YY
End
Dates
MM/DD/YY
City State/
Province
Name
of
Hotel
Total #
Rooms on
Peak Night(s)

Comments or Special Notes: