We want to be your partners in planning your meeting. We will gladly prepare a meeting proposal for you as well as coordinate site visits for any of our lodging and exhibition facilities.
Our commitment is to insure that all meetings, big and small, receive our undivided attention and service excellence. Please fill out this form as completely as possible.
CONTACT INFORMATION
Type of organization (Select from pull-down)
MEETING PROFILE
Complete meeting name
Meeting type (Select from pull-down)
Other (Please explain)
Meeting scope: Where do most attendees come from? (Check all that
apply.)
Local
State
Regional
National
International
Decision made by? (Check all that apply.)
Board
Primary Contact
Committee
Chief Staff Executive
Meeting Management Company
Proposal due by
Preferred location and type of meeting/hotel facilities (check all that apply)
Convention Hotel
Non-Convention Hotel
University Facility Agricultural/Livestock
Facility
Other (Please explain)
Meeting start date
Meeting end date
Alternate start dates:
For this meeting
Meeting start date
Meeting end date
Largest attendance
Largest meeting setup (Select from pull-down) for attendees
Other (Please explain)
Number of concurrent breakout rooms utilized
Preferred setup for breakouts
ON-SITE FOOD AND BEVERAGE FUNCTIONS
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Bar service needed at any food functions
Break service needed for morning or afternoon sessions?
If yes, estimated number of breaks average attendance
Any off-site food and beverage functions
GUEST ROOM INFORMATION
Arrival date Departure date
Enter minumum number of guest rooms needed per night:
| Sun | Mon | Tue | Wed | Thu | Fri | Sat |
Enter number of suites needed per night:
| Sun | Mon | Tue | Wed | Thu | Fri | Sat |
Suites utilized for hospitality
Percentage of single rooms
Percentage of double rooms
Preferred guest room rate range (Select from pull-down)
EXHIBITS (If any, please complete the section below.)
Type of show
Type of exhibits
8x10
10x10
Tabletop
Other (Please explain)
Number of exhibits
Total exhibit square footage
| Move in day | |
| First show day | |
| Last show day | |
| Move out day |
SPECIAL REQUIREMENTS
We can also assist you in finding specialized services to make your planning process easier. Please check those areas in which you would require additional information.
| Audio-visual services | Shopping |
| Child care | Special assistance/disabilities |
| Fitness facilities | Golf |
| Off-premise event sites | Teleconferencing |
| Off-premise catering | Shuttle service or ground transport |
| Banquet facilities | Hired entertainment or speakers |
| Spouse or youth programs | Shipping services |
| Theme parties or special events | |
| Florists | Airline |
| Printers | Special dietary needs |
| Media contacts | Car rentals |
| Tours or sightseeing |
Other (Please explain)
Thank you for using Columbia's RFP/Bid Proposal service.
MEETING HISTORY
Any history pertaining to the meeting as outlined in the RFP would be appreciated.
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Start Dates MM/DD/YY |
End Dates MM/DD/YY |
City |
State/ Province |
Name of Hotel |
Total # Rooms on Peak Night(s) |
Comments or Special Notes: